Important Dates to Remember – Materials Timeline

 

SPRING TRAVELING GROUPS

Expect these material from VIE:

October 15 Family Stay Materials and Instructions sent
Upon receipt of group’s Family Stay Materials Student Handbook
December Preliminary Flight Information, Final balances for your traveling group.
Approx. 6 weeks before departure Pre-departure Materials

  • Insurance brochures
  • Passport pouches and luggage tags
  • Hotel Rooming List forms
  • Group Activity forms
  • U.S. Customs information
  • Plan de Métro
Late January Tentative Itinerary
Teacher Network (if matched)
Approx. 2 weeks before departure Final Flight information,
Final Itinerary & Hotel List
Upon receipt from Paris office Family Stay List

Please send us these materials:

June 15 Last day of Early Registration
October 15 Last day of Registration for 2016 Programs
November 15 Family Stay materials and Own Family requests due
December 1 Flight Deviation / Own Air release forms due
January 10 Air Name List and Phone Chain due

SUMMER TRAVELING GROUPS

Expect these materials from VIE:

November 15 Family Stay Materials and Instructions sent
Upon receipt of group’s Family Stay Materials Student Handbook
December Preliminary Flight Information
February Final balances for your traveling group.

Pre-departure Materials

  • Insurance brochures
  • Passport pouches and luggage tags
  • Hotel Rooming List forms
  • Group Activity forms
  • U.S. Customs information
  • Plan de Métro
Late March Tentative Itinerary
Teacher Network (if matched)
Approx. 2 weeks before departure Final Flight information & Tickets
Final Itinerary & Hotel List
Upon receipt from Paris office Family Stay List

Please send us these materials:

June 15 Last day of Early Registration
October 15 Last day of Registration for 2016 Programs
January 15 Family Stay materials, Own Family requests, Flight Deviation / Own Air release forms due
March 1 Air Name List and Phone Chain due