Resources

Calendars

Materials Timeline: Spring Travelers

Expect these material from VIE:

October 15 Family Stay Materials and Instructions sent
Upon receipt of group's Family Stay Materials Student Handbook
December Preliminary Flight Information
Approx. 6 weeks before departure Pre-departure Materials
  • Insurance brochures
  • Passport pouches and luggage tags
  • Hotel Rooming List forms
  • Group Activity forms
  • U.S. Customs information
  • Plan de Métro
Late January Tentative Itinerary
Teacher Network (if matched)
Approx. 2 weeks before departure Final Flight information & Tickets
Final Itinerary & Hotel List
Upon receipt from Paris office Family Stay List

Please send us these materials:

June 15 Early Sign-up registrations and Itinerary Preference Questionnaire due
October 1 Fall registrations and Itinerary Preference Questionnaire due (if you have not already sent it)
November 15 Family Stay materials and Own Family requests due
Nominate three students for Chère Famille letter contest
December 1 Flight Deviation / Own Air release forms due
January 10 Air Name List and Phone Chain due
Groups will be ticketed only after all participants are paid in full

Material Timeline: Summer Travelers

Expect these materials from VIE:

November 15 Family Stay Materials and Instructions sent
Upon receipt of group's Family Stay Materials Student Handbook
December Preliminary Flight Information
February Pre-departure Materials
  • Insurance brochures
  • Passport pouches and luggage tags
  • Hotel Rooming List forms
  • Group Activity forms
  • U.S. Customs information
  • Plan de Métro
Late March Tentative Itinerary
Teacher Network (if matched)
Approx. 2 weeks before departure Final Flight information & Tickets
Final Itinerary & Hotel List
Upon receipt from Paris office Family Stay List

Please send us these materials:

June 15 Early Sign-up registrations and Itinerary Preference Questionnaire due
October 15 Fall registrations and Itinerary Preference Questionnaire due (if you have not already sent it)
January 15 Family Stay materials and Own Family requests due
Flight Deviation / Own Air release forms due
Nominate three students for Chère Famille letter contest
March 1 Air Name List and Phone Chain due
Groups will be ticketed only after all participants are paid in full
Request Information